Installation Dinner

The Installation Dinner Program is the “final” event in the NYCSHP’s year.  This is when the officers are installed and the gavel is passed to the incoming president.

Each Installation Dinner Program is unique in theme, location or format.

Location/Dates/Contracts

  • Establish target dates for specific steps
  • Site selection and date of affair should be determined as early as a year in advance.
  • Contracts should be reviewed by the Board of Directors prior to signing
  • Contracts for the site, band/entertainment should be prepared for signature by the President

Budgets

  • Develop a balanced budget for this committee.
  • This budget includes
  • Income from tickets, journal ads and boosters
  • Expenses from site, printer, band, florist.
  • All checks should be made payable to the NYCSHP and processed by the Installation Dinner Program Chair and the Treasurer.

Invitations/Information to membership

  • Information regarding Installation Dinner Program should be given to the Bulletin editor
  • Invitations are sent out to the members in advance.
  • Committee will coordinate ticket sales
  • Installation Dinner Program Chair should coordinate with the President a request for a New York State Council Board Officer (preferably the President) to attend and install incoming City Society officers.

Note:

  • Complimentary tickets have been given to
  • Board of Directors and their guest,
  • Installation Dinner Program Committee members
  • Award recipients and their guests. (Award of Merit/Neham Award, Student Awards)
  • NY State Council official and guest for the installation.

Program/Journal

  • Program/journal is developed for the Installation Dinner Program.
  • Letters are sent to pharmaceutical companies requesting program/journal advertisement
  • 2nd and final requests are generally necessary.
  • Program/journal includes:
  • Message from the current President and the President elect with pictures
  • Information regarding the award recipients with pictures
  • Outline of evening’s activities
  • Acknowledgement of  sponsors during the year
  • Advertisements.
  • Coordinate the printing of the program for the Installation Dinner Program with the printer

On site activities

  • Table seating arrangements
  • Coordinate Installation Dinner Program program with President and Chairman of the Awards Committee

Post Installation Dinner Program

  • Prepare a final report to include all expenses and income and any other pertinent information.
  • Send thank you letters for all financial support to journal advertisers/boosters and all Installation Dinner Program Committee members within one month of the event.